MINUTES
IRVING PARKS AND RECREATION BOARD
MONDAY May 9, 2005
COUNCIL CONFERENCE ROOM
6:00 P.M.
BOARD MEMBERS PRESENT: IPAR STAFF MEMBERS PRESENT:
Amy Rogers Paul Gooch
Melissa Davis Chris Michalski
Kevin Reno Casey Tate
Matt Davis Dwight Pinnix
Daisy Staples Gayle Averitt
Sue Cicherski
Ed Bowers
Carol Wood
BOARD MEMBERS ABSENT:
Roberta Carnley
CITY COUNCIL MEMBERS PRESENT:
James Dickens
Item 1 – Approval of Minutes
Kevin Reno made a motion to approve the minutes. Motion was 2nd by Matt Davis. The motion carried unanimously.
Item 2 – Council Action Report
No report this month.
Item 3 – Chairperson Report
No report this month.
Item 4 – Citizen Inquiry
James Dickens requested a postponement of this item. There has been a change in representation of this group. They will be working with Chris Michalski getting some information on the previous request, which was for the City to provide a vacant piece of land to be designated for paint ball use only. They have requested time to prepare their presentation and bring it to the Board later this summer.
Item 5 – Advisory Council Reports
Representatives from each recreation center advisory council gave an update to the Board regarding on-going and up-coming programs and activities.
Park Board Meeting
May 9, 2005
Page 2
A. Review and Endorsement of Victoria Park Phase II Development Plan
Casey Tate reviewed the Phase II Development Plan with the Board. The improvements include a second picnic pavilion which will seat 50 people, two lighted sand volleyball courts, two shaded seating areas around the “Castle Kingdom” play unit, 5 single picnic pads, public art, and improved park signage. Kevin Reno made a motion to endorse the plans. Daisy Staples seconded the motion. Motion was passed unanimously.
B. Naming of Three Parks within LaVillita Development
At the April Board meeting, staff presented three proposed park names for consideration. The Board had requested this item be tabled and brought back at the May meeting. Staff worked with the developer of La Villita, Cousins Properties, to revise the original proposed names and presented the following park names to Board for their consideration: “LaVillita Park” for the northern park at the intersection of Camino Rio and Valencia Street, “Rio Vista Park” for the southeastern park on the corner of Camino Lago and Barcelona Street, and “Plaza Feliz” for the southwestern park at the corner of Tienda and Tranquilo Streets. Ed Bowers made a motion to endorse the names of these three parks. Melissa Davis seconded the motion. The motion passed unanimously.
Item 7 – Information Items
(1) Gayle Averitt reviewed the department’s marketing efforts.
(2) Paul gave an update on the RC Flyers request. Casey Tate is working on this request. Eight possible sites have been identified. Staff will be analyzing the pros and cons of each site. This information will be presented to the Board at a later date. Paul asked the Board if it would be possible to discuss these issues at the July meeting. Due to known absences, there was general consensus that the Board not meet in June. The two primary topics of the July meeting will be the requests from the Paintball group and RC Flyers.
B. Athletic/Aquatic Activities Update
Chris Michalski advised the board that things are going very well and preparation is underway for opening of the seasonal swimming pools. Several major tournaments are coming up and Chris encouraged all to attend.
C. Recreation Activities Update
Dwight Pinnix updated the board on several upcoming events at the recreation centers. The recreation centers are gearing up for summer programs. Staff will be attending a summer workshop to prepare for the upcoming summer session. Amy asked if the weight rooms could offer a 30 minute circuit training session, maybe one for women only and a separate session for men only. Dwight said he would look into offering that type of program.
D. Current Projects Update
Casey Tate updated the board of the ongoing projects.
Park Board Meeting
May 9,2005
Page 3
Item 8 – Committee Reports
Sue Cicherski along with Amy Rogers, Melissa Davis and Carol Wood formed a committee to update the Parks and Recreation Board Manual of Procedures and By-Laws. After several meetings, the committee has revised the Manual of Procedures and By-Laws. A copy of the revisions was prepared for staff and board members to review.
There was discussion about appointing a mentor for new incoming board members. It was recommended that the Chair assign each new board member a mentor to assist with the learning process of the duties and responsibilities of the board.
Carol suggested that when a new member is appointed, that staff enlighten them of any existing projects/issues that the board will be addressing in the next two or three months so they feel comfortable with the review and endorsement process.
Matt inquired about liability insurance for Board members for the decisions that the Board makes. Staff will submit a Legal Service Request to the City Attorney’s Office for an answer to this question.
This item will be brought back for endorsement in July.
Item 9 – Future Agenda Items/Open Discussion
Item 10 - Adjournment
Meeting was adjourned at 7:40 p.m.
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