City Secretary's Office

The city secretary is an officer of the city, appointed by the Mayor and City Council. The position of City Secretary is a statutory position required by state law and the City Charter (PDF).

In addition to the statutory duties of the position, the City Secretary serves to enhance public participation in municipal government and safeguard the democratic government process through transparent open government and open records. Additional responsibilities of the city secretary include:

Elections
Boards and Commissions
Open Records/Open Meetings
Records Custodian/Records Management Officer
Ordinances and Resolutions
Filing a Claim

Additional Duties

In addition to the duties listed above, the city secretary:

  • Develops and oversees the city secretary and council budgets.
  • Maintains all council committee’s minutes.
  • Posts all legal notices and agendas.
  • Publishes legal ads and notices for the city.
  • Receives Restaurant Alcoholic Beverage semiannual reports.
  • Records and files deeds and easements.
  • Serves as custodian of the city corporate seal and attests the mayor’s signature on all official documents.
  • Serves as parliamentarian for the council.

To learn more about the Office of the City Secretary, read the office’s Vision, Mission and Values (PDF).