Completing the vendor application does not guarantee acceptance into an event, or the requested events. Vendor selection will be at Irving's sole and absolute discretion. Irving will consider, among other factors, event theme/audience, and product quality/suitability/uniqueness.
We are closely monitoring and following the recommended guidelines set by the CDC in response to the COVID-19. We are taking every precautionary measure to ensure proper planning of future events and the safety of the community.
Vendor spaces are available in three categories. Please read the category definitions and select the appropriate category. Note that the special event staff reviewing the application will make the final determination on the appropriate category for each vendor. There are a limited number of spaces available for each category.
- Vendor must create at least 75% of the products to be exhibited or sold.
- This includes handmade or custom art, jewelry, clothing, accessories, furniture, décor, toys or similar items.
- Chain retailers, regional/national corporations, and businesses.
- This includes electricity/internet/phone service providers, informational, resale, chain retailers, providers, health care institutions, memberships/rewards clubs, travel agents, and other retail or service providers.
- Any vendor serving open food or beverage requiring a permit under Irving Inspections.
- This includes any, edible substances, ice or non alcoholic beverages.
If you have questions about which category applies to you, please call (972) 721-2501 for assistance.
Please list types of merchandise or items to be sold.
Please upload a sample photo of your booth display and/or merchandise.
Electricity is not guaranteed and is based on availability. Would you like to request electricity?
If you answered yes, please specify type of electrical needed:
Please list the types of business or services to be displayed.
Commercial booths include company logo with link on webpage of each event purchased. Please upload a high resolution JPG logo.
Please type the website you would like your logo to be linked to on the event webpage.
Does your booth require access to electricity?
All food vendors will be required to provide a current Certificate of Commercial Liability Insurance with coverage of at least $1,000,000 per occurrence no less than one month prior to each event.
All food vendors must obtain a Temporary Event Food Permit from the City of Irving Inspections Department 5 days prior to event. For questions regarding food handling and health inspections, please call the Inspections Department at (972) 721-2371. For your convenience, a link to the Temporary Event Food Permit Guidelines is listed in the next section.
I understand and agree to abide by these permit and insurance requirements:
Vendors needing detailed information on how to obtain a Temporary Event Food Permit should review the guidelines in the brochure provided by the Health Inspections Department (above).
Please list all food and non alcoholic beverage items to be sold, as well as pricing for each item. Special events staff reserve the right to approve, change or disapprove menu items.
Specify measurements for your vendor booth or vehicle(s).
What side do you service from?
Specify requirements to hook up to power source.
Thursday, July 4, 2020 from 9 a.m. to 12 p.m.
Vendor is responsible for all furnishings, power, water and ice. Vendor must provide own tent/covering. Alcohol sales are NOT permitted.
Thursday, July 4, 2020 from 6 p.m. to 10 p.m. in Las Colinas
Vendor is responsible for all furnishings, power, water and ice. Vendor must provide own tent/covering. Bagged ice is available for purchase and must be pre-ordered and paid for. Alcohol sales are NOT permitted.
I understand that the City of Irving, Texas, (hereinafter the "City") is a home rule municipality that sponsors a variety of
activities. The activities, which I seek to participate in, involve the risk of injury or death. I agree that by participating in
this special event, a City-related activity, I am responsible for my own safety and agree that I knowingly and voluntarily
assume the risks involved in such activity.
In consideration of the City permitting me to participate in the activities described herein, I hereby take action for myself,
my executors, administrators, heirs, next of kin, successors, and assigns, as follows:
1) I agree to waive, release, hold
harmless, and discharge from any and all liability the City, its elected or appointed officials, officers, agents,
representatives, employees, and volunteers, from and against any and all claims and damages of every kind, for my injury
or death and for damage to or loss of property arising out of or attributed to the activities described herein, including but
not limited to claims and damages arising in whole or in part from the negligence of the City and its elected or appointed
officials, officers, agents, representatives, employees, and volunteers.
2) I also agree to defend, indemnify, and hold
harmless the City, its elected or appointed officials, officers, agents, representatives, employees, and volunteers, from any
and all liability, claims, actions, suits, judgment, damages, and costs arising out of or attributed to my participation in the
activities described herein, including any injury or death and damage to or loss of property resulting there from. This
Release shall bind executors, my administrators, heirs, next of kin, successors, assigns, and me.
I understand and acknowledge that the City is acting in reliance upon agreements made by me in this Release in order to
extend to me the benefits of participation in the activities described herein and that, were I not willing to abide by the
terms of this Release, such opportunity to participate in the activities described herein would not be extended to me. I
further understand and acknowledge that the City is acting in reliance upon representations made by me in this Release,
and were I not willing to abide by the terms of this Release, the City’s permission to participate in the activities described
herein would not be extended to me.
I understand that this Release is not a contract of employment, that I am not an employee of the City, and that I will not be
eligible for nor entitled to workers’ compensation benefits or any other employee benefits from the City.
In connection with the City of Irving Citywide Special Events listed on this application ("Events"), Vendor agrees that it shall abide by and that Vendor's participation in Events is subject to all of the terms and conditions of the "Vendor Booth Rules and Regulations" linked above and made a part hereof for all purposes. Vendor represents and warrants that Vendor has read and understands the same.
Please type your name to represent that you have read and agree to all terms and conditions above.
Please type your title within the business/organization.
This field is not part of the form submission.
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